Getting the Export Documentation Right – Online Live Workshops Now Available

Getting the Export Documentation Right - Online Live Workshops Now Available

The preparation of export documentation can be confusing, time consuming, costly, and prone to human error, but correct export documentation is vital for any exporter to transact business in an efficient and cost effective way. The Export Council of Australia (ECA) has developed a series of workshops for companies wanting to understand export documentation requirements and/or gain assistance in training their team in processing documentation correctly and efficiently.

Please note there are three workshops available covering different topics – you can attend one or all three!

Click here to register for all three workshops to save $150!

Or click on individual course below:

International Contracts of Sale & Incoterms 2020

Topics covered:

  • International Contracts of Sale
  • Incoterms 2020
  • Revision
  • Guest speaker: Learn trade insights from an experienced trade lawyer

About this workshop:

This workshop will focus on the importance of contracts, what types of contracts are available, plus the range of issues to take into account when considering the relevant roles and responsibilities in any contract of sale. Contract of sale examples will be provided so learners can review and ask questions relevant to their business.
Our specialist trainer will also review the newly released Incoterms 2020 and explain exactly what they are, the rules surrounding them and the importance of using them correctly.

Want more?

We’re inviting an international trade lawyer to the session. They will also be discussing the above topics, sharing best practice and answering all those questions you’ll bring along that are relevant to your business.

COST: $275 (incl GST)

Date: Monday 16 November 2020
Time: 9am – 11.30am (2.5 hours)

Export Documentation & Procedures Plus Costing for Export

Topics covered:

  • Export Documentation and Procedures
  • Costing for Export
  • Revision
  • Guest speaker: Hear from an established exporter about how they manage the document process

About this workshop:

This workshop will cover the following documents:
  • Documents required by Australian Authorities
  • Transport Documents
  • Specialist Documents
  • Commercial Documents
  • Documents required by Importing Countries
This component of the course is intensive, so provides plenty of examples and recommendations on what is required.
Just as important is costing for export, so we will break this down to cover the many costs incurred, best practice to ensure correct quotation moving forward plus definitions, costs associated and things to consider – this workshop also provides a practical exercise to encourage knowledge retention.
And finally, we have invited an experience exporter to join us and discuss what advice they can provide when it comes to managing the document process and mistakes to look out for in your business. There will be plenty of time for questions and don’t forget to bring along any documents that are relevant to your business!
COST: $275 (incl GST)
Date: Wednesday 18 November
Time: 9am – 11.30am (2.5 hours)

International Payment Documentation & Risk Management

Topics covered:

  • International payment documentation (includes lesson on letters of credit)
  • Risk Management
  • Revision
  • Guest speaker: Learn top tips from a banking specialist

About this workshop:

One of the most asked about questions is how to make sure you get paid – and so it should be! Today’s payment workshop is combined with risk management making it a must for all exporters – with only 12 spots available this will fill up fast.
Understanding what methods of payment are available to you is vital to the success of any business, therefore the following four methods of collecting payment will be explained in full:
  • Prepayment
  • Open Account
  • Documentary Collection (sight or term)
  • Documentary Letter of Credit (DC)
We’ll also discuss what risk is involved across international payment and logistics, so learners gain confidence and know what to look out for when supporting theses areas of the business.
To help gain a different perspective and ensure you’re across these areas will be zooming in and international trade bank specialist to discuss latest trends and answer any questions you may have about these areas. Its important that you bring along any questions you have about your business as this is the chance to discuss possible outcomes with industry specialists.
COST: $275 (incl GST)Date: Thursday 19 November 2020
Time: 9am – 11.30am (2.5 hours)

Workshop presenter: About Nick Alford

Nick is the Principal of Labyrinth Maven – “Defining, Designing, Connecting & Delivering the future for organisations” – with over 30 years’ experience in mergers and acquisitions; strategic planning and execution; logistics; mentoring, coaching, facilitation; curricula development; international business assistance; systems development; and training and assessment.
After studying Economics Nick began working as a geoscientist in the mineral exploration industry where he gained a diverse and valuable range of business experiences. From geophysics through to manufacturing, retail and wholesaling, and to professional services industries, Nick has cultivated a career in management, working his way through the sales and operations areas of a variety of small and large organisations.
His roles included complex data analysis and systems development, warehouse distribution systems and facilities development, training and management of operations, import and export development. This hands-on operational management experience is the key to Nick’s understandings of the productivity and growth issues facing organisations seeking international competitiveness today.
Specialties include international trade development and assistance; organisational restructuring and review; mentoring and coaching senior executives; leadership development; business intelligence; facilitation; scenario planning and delivery; capability vs capacity identification; and local and international market Identification.

Who should attend:

This practical workshop is tailored specifically to companies wanting to upskill their team in export
documentation requirements. Attend only the workshops that are of interest to you all attend all three. Attendees will gain hands-on experience in preparing export documentation.

Workshop materials:

All participants will receive:
  • Complete workshop booklet, including examples of documentation (soft copy)
  • Certificate of completion
During the workshop, companies will also have an opportunity to bring their own documentation along. There will be time allocated to go through your documentation with our documentation expert!
For more information contact:

DPU – Delivered At Place Unloaded – Incoterms® 2020 Rule

DPU - Delivered At Place Unloaded - Incoterms® 2020 Rule

Article 9 in our series of Incoterms® 2020 – In each article we will identify the responsibilities of the seller and buyer in the transaction at different points in the shipping journey.

What are Incoterms used for?

Incoterms® are primarily used for determining how the sale of equipment for delivery across international boundaries will be handled and who will pay for what in the transaction. They will not address the consequences of a breach of contract or exemptions of liability. Incoterms® relate to the terms between the exporter and importer.
Incoterms® cover the following broad points
Delivery – Incoterms® 2020 specify when seller delivers to buyer:
Risk – Incoterms® 2020 specify when risk transfers from seller to buyer. Risk passes from seller to buyer when seller has fulfilled his obligation to deliver the goods
Costs – Responsibility of costs passes from seller to buyer at a point up to which the seller is obliged to pay transport (and insurance) costs

Our next Incoterm® is DPU: Delivered At Place Unloaded – Incoterms® 2020 Rule

The seller delivers when the goods, once unloaded are placed at the disposal of the buyer at a named place of destination.

The seller bears all risks involved in bringing the goods to and unloading them at the named place of destination.

Delivered at Place Unloaded (DPU) (formerly referred to as DAT for “Delivered at Terminal”) requires the seller to deliver the goods at the disposal of the buyer after they’ve been unloaded from the arriving means of transport.

DPU is the only Incoterms rule that requires the seller to unload goods at the place of destination.

DPU can apply to any—and more than one—mode of transport. The buyer and seller should specify and agree upon a named place of destination.

DPU requires the seller to clear goods for export, where applicable, without any obligation to clear the goods for import, pay import duty or carry out import customs formalities.

Quick overview

What are the seller’s obligations?

1. General: The seller must deliver the goods, commercial invoice, and any evidence of conformity.
2. Delivery: Deliver the goods at the disposal of the buyer, unloaded. On the agreed date or period.
3. Risks: All risk of loss/damage until goods have been delivered.
4. Carriage: Contract carriage of goods until the place of destination.
5. Insurance: No obligation.
6. Delivery/transport document: Provide documents that allow the buyer to take over the goods.
7. Export/Import clearance: All export clearance expenses (license, security, inspection, etc). Assist with import clearance
8. Checking: The seller must check, count, weight, mark, and package goods
9. Allocation of cost: Pay all the cost until delivery. Transport and loading. Unloading charges. Transit costs. Cost of delivery/transport document. Duties and taxes for export. All costs related to providing assistance in obtaining documents to the buyer.
10. Notices: Give the notice to receive the goods.

What are the buyer’s obligations?

1. General: The buyer must pay the price of goods as agreed.
2. Taking Delivery: The buyer takes the goods at the destination point.
3. Risks: All risk of loss/damage from the time or end of the period agreed for delivery. If the buyer fails to clear import customs or notify time/period, the risk is under the buyer.
4. Carriage: No obligation to contract a carrier.
5. Insurance: No obligation to insure the goods.
6. Delivery/transport document: Accepts the proof of delivery
7. Export/Import clearance: Assist with export clearance. Pay for import clearance and formalities (licenses, security, official documentation).
8. Checking: No obligation.
9. Allocation of cost: Pay from the time goods delivered. All costs for assistance. Pay duties and taxes for imports. Any additional cost if does not notify the shipment date or period.
10. Notices: Time or period for receiving the goods and name the point of receiving the goods.

Important points to note

DPU Incoterm can be used for any mode of transport as well as for multimodal transport.

New Incoterm® DPU Replaces DAT.

The previous Incoterm® DAT (Delivered at Terminal) is now called DPU (Delivered at Place Unloaded. It was decided to change the term to DPU to remove confusion that arose in the past. In the past, DAT required ‘Delivery at Terminal (unloaded)’, however the word “terminal” caused confusion. The new term DPU (Delivery at Place Unloaded) covers ‘any place, whether covered or not’.

Buyer is responsible for import clearance and formalities (licenses, security, official documentation) including payment of duties and taxes if applicable unless otherwise agreed differently between seller and buyer.

Whilst there is no obligation for seller to insure the goods it is recommended that whilst under the seller’s responsibility and control that insurance cover is taken out.

The seller must be confident to arrange the unloading of goods at the named place.

Interested in learning more about Incoterms® 2020 Rules? Let us know at

ECA featured Member: Aglive

ECA featured Member: Aglive

The COVID-19 pandemic has had a profound impact on global supply chains that will be felt for years to come. Where price and speed were once defining factors in global trade, the focus has shifted to the safety, traceability, and provenance of products as they move around the world.

The Aglive Paddock-to-Plate platform, which is backed by the security and immutability of blockchain technology, connects data silos that exist along our supply chains.Our platform connects farmers, producers, manufacturers, exporters, importers, consumers and secures the many complex webs of information into a more manageable and understandable system that provides more accountability and transparency.

Aglive is a solution to many of the issues facing our food system that can cause or worsen crises like the COVID-19 pandemic, making our technology more important than ever.

Aglive team has been very fortunate to be able to function well in a remote environment and the increased interest in food safety and traceability has kept our team busy through the pandemic. Although they have not been able to work together in their Australian offices, their team has grown in numbers and been strengthened by exciting new implementations and opportunities to improve food provenance in Australia and around the world.

The COVID-19 pandemic has put the spotlight on the weaknesses within our supply chains and highlighted the need for greater collaboration and interoperability. In Australia, we are lucky enough to produce an abundance of high quality produce that we can export around the globe. Foreign markets that rely on imports are now looking to the safety and provenance of the products they are importing, which is where Australian technology like Aglive’s paddock-to-plate platform shines bright.

The world is now looking at the safety and viability of our supply chains and Aglive is excited to be at the forefront of this new era in product provenance and traceability solutions.

Aglive Group Limited is an Australian company that has developed an industry-first paddock-to-plate solution backed by blockchain data storage and encrypted security.

Relaxation of conditions for the import of Onions into India

Relaxation of conditions for the import of Onions into India

High Commission of India, Canberra, announces the relaxation of conditions for the import of Onions into India. India has been decided to allow relaxation from the condition of fumigation and additional declaration on Phytosanitary Certificate as per the Plant Quarantine Order 2003, for imports up to 15 December 2020 on the following conditions:

i. Such consignments of imported onions which arrive in Indian ports without fumigation and endorsement to that effect on the PSC, would be fumigated in India by the importer through an accredited treatment provider. The consignment would be inspected thoroughly by quarantine officials and released only if found free from pests and diseases of concern to India;
ii. Relax the requirement of endorsement of Additional Declaration in the Phytosanitary Certificate;
iii. During the inspection, if Smut (Urocystis cepulae) or dry rot (Embellisio allii) is intercepted, the particular container to be rejected and deported;
iv. If stem and bulbs nematode (Ditylenchus dipsaci) or Onion maggot (Hylemia antiqua) is detected, these should be eliminated through fumigation and the consignments to be released with no additional inspection fee;
v. An undertaking to be obtained from the importers that the Onions will be used only for consumption and not for propagation;
vi. Such consignments of onions for consumption will not be subjected to the four times additional inspection fees on account of non-compliance of conditions of import under PQ order, 2003.

Study into the experience of Australian firms enforcing their intellectual property rights in Asia

Study into the experience of Australian firms enforcing their intellectual property rights in Asia

To better understand the risks that business’ face, we reached out to Australian exporters about their experience with enforcing their brands, inventions, and designs in Asia. 125 survey responses from Australians operating in or trading with South East Asian countries and China showed 48 per cent did not engage with government services to access information on IP. We also found most exporters surveyed did not register their IP before going overseas.

NSW Export Awards to celebrate resilience

NSW Export Awards to celebrate resilience

Businesses across the state will have a chance to boost their company profile and demonstrate their resilience in the face of adversity with submissions now open for the 2020 Premier’s NSW Export Awards.

This year, the awards will celebrate the resilience of businesses who have survived and thrived on the global marketplace despite the impact of COVID-19.

NSW Treasury’s Executive Director, Trade Kylie Bell urged eligible businesses to submit their export stories before submissions close on Sunday, 25 October 2020.

“NSW is home to some of the most adaptive and successful exporting businesses in the world. These awards will recognise how these businesses have been able to respond in such challenging times and stay connected with international buyers, maintaining and in some cases creating jobs and helping the entire economy recover from COVID-19,” Ms Bell said.

“Helping businesses succeed in the global marketplace is a cornerstone of the Government’s strategy for recovery and it is more important than ever to celebrate businesses – big or small – who have persevered or pivoted into export markets.”

Export Council of Australia Chair Dianne Tipping said 2020 had been a challenging but interesting year for Australian businesses.

“We wanted to partner with the NSW Government to encourage businesses to share their story of resilience through existing exports or breaking into export markets for the first time,” Ms Tipping said.

“These awards are about showcasing the remarkable resilience, ingenuity and courage shown across the NSW exporting community.

“These stories will encourage others to continue in their efforts to ensure that we can continue on the road to recovery through trade.”

Selected businesses will be featured on the Global NSW website and the Australian Export & Investment Awards website and will be shared and promoted nationally.

To tell the story of your business or a business you know, visit:

MEDIA: Shae McLaughlin | 0428 193 004

Awareness about the value in protecting intellectual property assets low among Australian exporters

Awareness about the value in protecting intellectual property assets low among Australian exporters

Considering protecting intellectual property (IP) assets before you enter new markets can strengthen your business’ competitive advantage and significantly reduce the risk of IP breaches.

To better understand the risks that business’ face, we reached out to Australian exporters about their experience with enforcing their brands, inventions, and designs in Asia. 125 survey responses and 16 case studies from Australians operating in or trading with South East Asian countries and China showed 48 per cent did not engage with government services to access information on IP. We also found most exporters surveyed did not register their IP before going overseas.

Our study into the experience of Australian firms enforcing their IP rights in Asia run by the Export Council of Australia, was done on behalf of IP Australia and the Department of Industry, Science, Energy and Resources. A snapshot of the findings and recommendations is now available to download.

Where to from here?

We are working with export assistance services to help potential exporters consider and make choices about their IP early as part of their business development and commercial strategy.

Are you interested in collaborating to get IP messages to exporters? Reach IP Australia at

Want to know more about IP?

For more information on IP see IP Australia’s Portal for small and medium enterprises and Taking your IP global.

Having trouble finding the right help? Contact IP Australia.

After one of the toughest years ever for businesses, how might 2021 play out?

After one of the toughest years ever for businesses, how might 2021 play out?

In this webinar, Western Union Business Solution’s APAC Currency Strategist, Steven Dooley, uncovers the key market trends and events set to reshape financial markets and currencies in 2021.

The webinar will address key topics for the year ahead including:

  • When might economies return to normal?
  • What will the global recovery look like?
  • How will record low interest rates impact on financial markets?
  • How will US -China relations drive sentiment in 2021?
We will also update you on the latest market forecasts for leading currency pairs and ways you can mitigate your foreign exchange risk.
Date: Thursday, 22 October 2020
Time: 12.00pm (Sydney, Melbourne & Canberra Local Time)
Duration: 45 minutes plus Q&A

Are You Ready for 2021?

Are You Ready for 2021?

Whether negotiating payment terms with international suppliers, budgeting for projects or hedging future payments, planning for 2021 in a volatile FX market is an intimidating prospect.

Western Union Business Solution’s latest e-guide – “Are You Ready for 2021?” – uncovers the key market trends and events set to reshape financial markets and currencies.

The guide is designed to support businesses navigating currency volatility and enable better planning for foreign exchange payments.

What’s Inside:

The rise of geopolitical themes such as trade wars, and the growing influence of political figures on financial markets, has significantly increased the complexity around judging future market trends and their implications for international business. COVID-19, however, brought a whole new dimension to global markets.
Download our latest report now in which our experts uncover the key themes and events that could reshape the future of foreign exchange.

Access Asia Business Grants and Capability Workshops

Access Asia Business Grants and Capability Workshops

If you want to expand your business into Asian markets, there are two exciting initiatives on offer by the Department of Jobs, Tourism, Science and Innovation that can help.

Asia Business Capability Workshops:

The Department of Jobs, Tourism, Science and Innovation is pleased to host 4 Asia Business Capability Workshops in Perth to support Western Australian small and medium enterprises (SMEs) build awareness, knowledge and skills that support strong relationships and the development of trade opportunities with priority Asian markets.

Workshop details

  • Vietnam – 12 November, 1pm-5pm
  • Indonesia – 18 November, 9am-1pm
  • Philippines – 23 November, 9am-1pm
  • India – 30 November, 9am-1pm
Department of Jobs, Tourism, Science and Innovation, Level 11, 1 William Street, Perth, WA 6000
Attendees will be limited to 20 people per workshop to ensure a COVID-safe environment.

Access Asia Business Grants – Round 2:

Expressions of Interest – Open now to Monday 26 October 2020.


The Access Asia Business Grants program supports WA businesses and organisations, like business councils and industry associations, to advance their international business efforts in Asian markets with grants of up to $10,000.

Round 2 is open for Expressions of Interest from now to 12 noon 26 October 2020 and will focus on helping WA businesses build and maintain competitiveness in Asian markets to contribute to WA’s economic recovery.

For more information or to apply see our website or contact the grants officer at +61 8 6277 2927 or email